United States
Canada (English)
United Kingdom
Ireland
Trust balances that stay compliant
Premium held for insurers stays separate from operating funds as a matter of course, so a regulator’s audit isn’t a scramble.
Applied Epic®
Keep the money, the policy and the client in one place
Post an invoice or a commission entry and the policy, insurer and producer details stay with it. Accounting software for insurance brokerages inside Applied Epic keeps the books tied to the book.
Closing the month means proving the books and the policies still agree
A receipt applied to the wrong invoice one month continues to surface the next month, when the trust account won't reconcile and nobody remembers why.
In Applied Epic, every receipt, invoice and commission posts against its policy, so the numbers agree before you close.
Key benefits
What Applied Epic accounting changes for a controller
Less risk from institutional knowledge
Recurring entries and period controls run on their own, so the close doesn't depend on one person's memory of what to post.
Errors caught at posting
A misapplied entry shows up at the point it's posted, so a correction takes minutes instead of a hunt through last quarter.
Commission paid on the agreement
Producer splits and insurer data get checked against the agreement before payout, so overpayments don't have to be clawed back.
Post every insurance transaction to one set of books
How it works
Invoicing straight from the policy
Calculate premium, taxes and commissions automatically instead of building an invoice by hand.
Handle direct bill and agency bill in one system
Collect from insureds and remit to insurers here, whichever billing method the policy uses.
Tie payables and receivables to the policy
Record insurer payables, accrued commissions and taxes payable in real time, not in a ledger reconciled later.
Close the books without depending on one person
How it works
Let recurring entries post on their own
Free month-end from the accounting lead's memory of what needs keying by hand.
Keep a period closed that you've already closed
Block new postings once a month or year closes, unless someone deliberately reopens it.
See commission by producer and insurer
Check agreements, producer splits and insurer statement data against each other before commission gets paid out.
Key features at a glance
Everything a controller needs to run the books, close the month and prove it at audit.
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Commission agreements and splits
Agency bill and direct bill structures, splits and insurer rates are set once per agreement.
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General ledger mapping
Transactions map across operating and trust accounts, so the chart of accounts matches how you book insurance.
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Trust accounting
Insured premium receipts are automatically kept separate from operating funds, keeping trust balances compliant.
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Bilingual document layouts
Cheques, invoices, receipts and statements print in English or French for brokerages with francophone clients.
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Bank and trust ledger reports
Bank reconciliation, GL detail and trust ledger reports pull in an audit-ready view.
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Commission earnings and payouts
Earned, paid and outstanding commission shows by producer and by insurer at any point.
What customers see from insurance accounting
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80%
Journal entry adoption
General ledger customers work entries next to the policy and carrier detail they post against.
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85%
Bank reconciliation in Applied Epic
Journal entry users reconciling bank statements in the same books that carry trust activity.
Frequently asked about Accounting
Insurance brokerage accounting software is built around the policy rather than a generic chart of accounts, because every entry ties to a policy, an insurer and a producer. Applied Epic builds accounting into the broker management system, so invoicing, trust accounting and the general ledger work from the same policy and client detail as the rest of the brokerage – no export, no separate login.
Yes. Applied Epic supports both agency bill and direct bill workflows inside the same system, managing collection from insureds and remittance to insurers regardless of which billing method a given policy uses. Payables, accrued commissions, and taxes post against the policy in real time either way.
Trust accounting keeps insured premium receipts separate from the brokerage’s operating funds, which provincial regulators require. Applied Epic separates them at posting rather than at reconciliation, so trust balances stay compliant as the work happens and the supporting detail is there when a regulator asks for it.
An insurance brokerage’s general ledger has to account for policy-level activity – commissions, brokerage and direct bill entries, trust transfers – alongside standard corporate accounts. Accounting maps both into a single chart of accounts, so the GL reflects how the brokerage books insurance transactions instead of forcing that activity into a generic corporate template.
The accounting software that scales with a growing brokerage is the one that doesn’t depend on one person’s manual process to close the books. Automated journal entries and period-close controls in Applied Epic enforce the same close process across insurance and corporate entries regardless of headcount, so month-end doesn’t get harder to run as the book grows.
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